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Town of Freeport
TOWN CLERK

Hours & Contact Information

Office Hours:
Monday through Thursday: 7:30 a.m. - 6:00 p.m.

Office Telephone: 207-865-4743 | Fax: 207-865-0929

Mailing Address: 30 Main Street, Freeport, ME 04032

Town Clerk: Tracey Stevens : phone ext. 123 | tstevens@freeportmaine.com
Deputy Clerk: Mary Howe : phone ext. 122 | mhowe@freeportmaine.com
ELECTION SERVICES

The Town Clerk's Office administers:
* Elections
* Voter Registration
* Nomination Papers
* Absentee Voting
* Voter lists
* Petition Certification

Voter Registration Map
ABSENTEE BALLOTS

An absentee voter is any registered voter who requests an absentee ballot prior to Election Day. The voter does not have to have a reason for voting by absentee ballot. Absentee ballots are available approximately 30 days prior to the election.

The deadline to request an absentee ballot before any given election is 3 business days prior to Election Day by close of business.

There are 5 ways to request an absentee ballot:

1) In-Person: Registered voters of Freeport may vote absentee in person at the Town Clerk’s Office during the hours of the Town Clerk: 7:30 a.m. to 6:00 p.m. Monday through Thursday. An application is not required if the voter votes in person. Residents who are not registered to vote may register to vote during these hours and request an absentee ballot at that time. Residents will be required to show identification and proof of residency to register to vote.

2) Telephone Request: Registered voters may call the Town Clerk at (207) 865-4743 Ext 123 to request an absentee ballot for themselves only. The Town Clerk will fill out an application for the voter and a ballot will be mailed directly to the voter.

3) Immediate Family: Requests for an absentee ballot for an immediate family member must be made at the Town Clerk's office, as these requests need to be made in writing on the application provided.

4) Electronically: Registered voters of Freeport may request an absentee ballot electronically through the Secretary of State's website. The Town Clerk checks this website once per day and processes requests accordingly. The voter will receive the ballot in the mail.

5) 3rd Party: Registered voters of Freeport may fill out and sign an application to request a 3rd party to deliver their ballot to them. The Town Clerk will give the ballot to the 3rd person named on the application and that person will deliver the ballot to the voter. In this case, when the voter votes, the absentee ballot envelope must be signed by the voter and also signed by two witnesses, or one "special" witness (ie - a notary public, a municipal clerk, or clerk of courts).

If you have any questions, you may e-mail the Town Clerk or call 207-865-4743 ext. 123.
DOG LICENSES

Dogs six months and older are required to be licensed. It’s the law.

Online dog registration is available from October 15th to January 31st of each year. You may do this through the State Website.

New dog licenses can also be obtained at the Town Clerk’s office during regular business hours. Please bring proof of the rabies vaccination and spay/neutering. The cost at town hall is $6 and $11, respectively.

All dog licenses expire December 31st of each year. You may renew your dog license anytime between October 15th and January 31st. You must renew your dog license no later than January 31st of each year, or a late fee will be charged. The Town Clerk is not authorized to waive the late fee, as it is a State imposed fee.

A rabies clinic is held every January in the Town Hall and is open to anyone, regardless of residency. Any animal may be vaccinated at the clinic. Clinics are also held several times a year at Coastal Humane Society in Brunswick. For dates and more information, call them at 725-5051 or visit them at their website.
VITAL RECORDS

The office maintains and preserves vital records and issues certified copies of:

* Birth records
* Marriage Records
* Death Records

State law requires anyone seeking copies of these records to submit an appropriate application form, proof of relationship, and proof of identification or interest. See the documents at right for instructions and application forms.


Vital Records Request Form>>


Vital Records Application for Funeral Attendants.pdf>>


Vital Records Access Law summary.pdf>>


Obtaining Copies of Vital Records FAQ.pdf>>
LEGAL AND HISTORICAL DOCUMENTS

The office maintains and preserves legal and historical documents:

* Town Council minutes
* Boards and Committees information and minutes
* Ordinance Book
* Maine State Statutes
* Filing of sole proprietorships (D/B/A's)
* Oaths of office
* Road Book - discontinuance and acceptance of roads
* Town Reports

For further information you may also contact the Freeport Historical Society at 207-865-3170. It is located at 45 Main Street.
LICENSES AND PERMITS

* Marriage - Marriage Intention Form
* Dogs
* Hunting and Fishing
* Shellfish (clams) (see shellfish conservation page for details)
* Liquor
* Victualer
* Peddler on Public Property
* Junkyards
* Special Amusement
* Pole Permits
* Newspaper Vendors on Public Property
* Commercial Passenger Boat
OTHER SERVICES

* Notary Public
* Marriage ceremonies
* Genealogical research
* Keeper of Town Seal
* Dedimus Justice
PASSPORTS

The Freeport Community Library is no longer a passport acceptance facility. Anyone wanting to obtain or renew a passport, get passport forms, or ask questions about passports, may visit http://travel.state.gov, call the National Passport Information Center at 1-877-487-2778 or contact one of the passport acceptance facilities in our area including:

Brunswick Post Office: 725-2542
Town of Brunswick – Tax Office: 725-6657
Prince Memorial Library (Cumberland): 829-2215 Topsham Town Hall – Planning Dept: 725-1724
Portland Post Office: 871-8423
FREQUENTLY ASKED QUESTIONS

How do I register to vote?
Residents may register to vote at the Town Clerk's Office in the Town Hall. On election day, you may register at the polls. Additionally, residents may register at the Motor Vehicle Department. Bring a photo ID with you. If your photo ID does not list Freeport as your current address, also bring one of the following: utility bill, current bank statement, government check, payroll stub, current eyar income tax return, current year hunting/fishing license, vehicle registration, lease or rent receipt.

Where do I vote?
All residents of the town vote at the High School gymnasium, located on Holbrook Street (which is off Main Street across from the Town Hall). Some special municipal elections may be held at Town Hall.

When are elections scheduled?
There is always an election on the First Tuesday after the first Monday of every November. Municipal elections are held at the same time as state elections in November. Special elections are set by the State Legislature, the Town Council, and RSU #5, as appropriate.

I will be out of town on Election Day, how do I vote?
Absentee voting begins one month prior to an election. Please see the above section on Absentee Ballots for more information.

How do I obtain a marriage license?
Maine residents must apply in the town/city where they reside. The parties must fill out forms in person at the Town Hall. If the parties reside in separate Maine towns, they may apply in either community. The license is valid for a period of 90 days from the date intentions are filed. The ceremony may be performed in any town or city in the State of Maine. Photo identification is required to obtain a marriage license, and the cost is $40.

Out-of-state residents may apply in any Maine town/city. They may then have the marriage ceremony in any town/city in Maine. The license is valid for a period of 90 days from the date the intentions are filed. The Clerk's office strongly recommends that out-of-state residents obtain the marriage license in the town where the marriage will take place.

If either party has previously been married, they must present the clerk with a certified copy of the divorce judgment ending the prior marriage or death certificate.

Where are Vital Records filed?
Vital Records are stored at the Town Hall. Certified copies of vital records may be purchased at the Town Clerk's Office. A photo ID and proof of relationship are now required by state law in order to purchase copies. The cost is $15 for the first copy purchased, and $6 for any additional copies purchased at the same time. (see the Vital Records section of this page for the application form.)

How can I obtain a lot at one of the cemeteries in Freeport?
The Town Clerk's office maintains a list of cemeteries and their officers.

How many members serve on the Town Council and RSU #5 Board of Directors?
The Town Council consists of seven members, each of whom serve staggered three year terms. The RSU #5 Board has 6 Freeport members also serving staggered three year terms. These are elected officers. Nomination papers for these positions are available at the Town Clerk's office 100 days prior to election day.

Where and when do they meet?
The Town Council generally meets the first and third Tuesday of each month at the Town Hall at 7:00 p.m. The RSU #5 Board generally meets the 2nd and 4th Wednesday of each month at the Freeport High School at 6:30 p.m.

How can I serve on a Board or Committee?
Applications are available at the Town Clerk's Office. The Appointments Committee (consisting of three members of the Town Council and Town Manager) reviews these applications when there is a vacancy to be filled on any of the Boards or Committees.

How can I obtain a shellfish license?
Commercial Shellfish Licenses are available only to those who have previously held a commercial license and have successfully completed required conservation work. nNew license lotteries are held when new licenses become available. The cost is $230 for residents, $430 for non-residents, $55 for student residents, and $80 for student non-residents.

Recreational Shellfish licenses are also available. They are effective July 1 through June 30. The license allows the harvest of one peck of clams per day for personal use only. Recreational digging is allowed in Wolfe Neck State Park without a license. The cost is $16 for residents and $27 for non-residents. Non-resident licenses are limited to 20, and are sold on a first-come, first-served basis beginning the first business day in June.

How do I know when the clam flats are closed?
The Town Clerk's Office receives this information from the Department of Marine Resources and posts this at the Town Hall. This information is also posted at the Public Safety Building. To obtain the information by phone, call the Shellfish Closures Hotline at 865-2904.

When do I need to license my dog?
Dogs six months and older are required to be licensed. It’s the law.

Online dog registration is available from October 15th to January 31st of each year. You may do this through the State Website.

New dog licenses can also be obtained at the Town Clerk’s office during regular business hours. Please bring proof of the rabies vaccination and spay/neutering. The cost at town hall is $6 and $11, respectively.

All dog licenses expire December 31st of each year. You may renew your dog license anytime between October 15th and January 31st. You must renew your dog license no later than January 31st of each year, or a late fee will be charged. The Town Clerk is not authorized to waive the late fee, as it is a State imposed fee.

A rabies clinic is held every January in the Town Hall and is open to anyone, regardless of residency. Any animal may be vaccinated at the clinic. Clinics are also held several times a year at Coastal Humane Society in Brunswick. For dates and more information, call them at 725-5051 or visit them at their website.

What hunting/fishing license does the town issue?
The Town issues all hunting and fishing licenses available from the Inland Fish and Wildlife Department to Maine Residents only. Out-of-State residents may obtain hunting and fishing licenses at L.L. Bean. To buy a license on-line and for complete information on all aspects of hunting and fishing in Maine, as well as links to all rules, schedules, lotteries, and related news Click Here.

What information do I need to provide in order to obtain a hunting license from the town for the first time?
A firearms hunter safety course card must be presented when obtaining an adult firearm license for the first time (age 16 or older). If the hunter has not held an adult license since January 1, 1976, a firearm hunter safety course is required. An archery safety course card is required when obtaining an adult archery license for the first time. If the hunter has not held an adult license since January 1, 1980, an archery safety course is required.
At the age of 70, a lifetime license may be purchased for a one-time fee of $8.00