RFPs

RFP - Freeport Police Night Vision Equipment

The intent and purpose of this Request for Proposal (RFP) is to establish price agreements (labor and materials inclusive) for night vision equipment for the Freeport Police Department.

SCOPE OF WORK  - The Vendor shall furnish and deliver the Police Night Vision as specified in the attached Specifications for night vision equipment meeting the following requirements.

Deadline: April 15th, 2024, 5PM

Each bid shall be submitted in a sealed envelope clearly marked with the bidder’s name and “Law Enforcement Night Vision” on the outside. Electronic format of bids will not be accepted.

Bidders must acknowledge receipt of bid addendum on the form of General Bid. Bidders shall be responsible to check for bid addendum located at the Town Manager’s Office, online at www.freeportmaine.com, or by contacting Assistant Town Manager  Judy Hawley at the Town of Freeport at (207) 865-4743 x 119 or jhawley@freeportmaine.com.

Bid documents may be viewed in hard copy at the Town Manager’s Office, Town Hall, 30 Main Street. Electronic copies can be obtained online here or jhawley@freeportmaine.com.

Third Party Review for Freeport Coastal Waters Commission

December 19, 2023

The Town of Freeport is seeking a qualified professional to provide a peer review and guidance to the Freeport Coastal Waters Commission pertaining to the construction of a temporary boat launch at 0 Shore Dr, Freeport (Map 5, Lot 96A). The Board is looking for a consultant to provide a written review of the environmental impacts of the proposed project based on submission provided by Michael Morse with Archipelago (on behalf of Carter Becker). A qualified professional would also provide the Coastal Waters Commission guidance in further questions to be asked of the applicant.

Project Summary: The project proposes to construct a temporary access road to a temporary boat launch ramp to launch the vessel, Island Rover, which is currently located on a nearby property. The sole function and purpose of the temporary access road and temporary boat launch ramp is to facilitate the launching of the Island Rover into the Harraseeket River. Once the vessel has successfully launched, all materials used for the temporary access road and temporary boat launch ramp will be removed from the site. This application is specifically intended for the construction of the temporary boat launch ramp located within the coastal wetland.

A temporary timber mat access road will be constructed from Shore Drive to the shoreline. To construct the temporary launch ramp structure within the coastal wetland, a layer of geotextile fabric will be applied over the salt marsh and mud flat and will be held in place using sections of loose chain and dense sinking rubber mats. The launch ramp surface will be installed using a series of 20’ x 4’ x 12” crane mats placed on top of the geotextile fabric (perpendicular to the course of the swale) creating a temporary road. Additional 4’ x 16’ x 8” crane mats will be installed, running longitudinally on top of the timber mats to prevent the vessel dolly wheels from rolling on a single mat and causing the mat to dig into the ground as the wheels transition from mat to mat in the process of launching the vessel.

Where needed, construction bags filled with washed ¾” stone which will be used to fill vertical transition zones between the fabric mesh and the mats. The mats will be fastened together longitudinally using hawsers. The proximal end of the launch ramp will be secured to the temporary access road mats, while using Danforth mud anchors and chains to secure the boat. This will allow the crane mats in the intertidal area to float with the tide but prevent them from moving out of position. It is anticipated that the launch ramp structure will be in place for several tide cycles, and possibly for several days.

The crane mats creating the boat launch ramp structure will extend approximately 110 feet below the HAT line. The total temporary impact to the coastal wetland from the placement of geotextile fabric and crane mats will be approximately 2300 square feet (1745 SF marsh grass and 555 SF mud flat).
       •Location: The Parcel is located within the Medium Residential-1(MDR-1), shoreland Area (SA), Resource protection-1-(RP-1). The portion of the parcel located within the flood zone is burdened by the unstable bluff from the adjacent parcel located at 11 Shore Drive. The lot is approximately 0.64 acres with 100 feet of shore frontage.

Please note that the Coastal Waters Commission has requested additional information from the applicant. This information will be included in the review and reflected in any associated cost estimate for the peer review quote. The additional information requested is as follows:
     • An engineered operational plan which includes specific calculations done in reference to the use of airbags and weight distribution of the vessel to ensure floatation.
     • A contingency plan in the event of a failed launch including a breakdown of associated costs to remove the vessel out of the resource and the specific options for such removal.

We are looking to get a quote on the cost from you/your firm to complete written review of the project, including hourly rate and approximate number of hours that may be required. The Coastal Waters Commission may also request the review to be presented to board members at a meeting, a separate coast of meeting attendance shall also be reflected into the quote. If you are interested in providing a quote, but would like to see the submission materials first, please send an email to me and we can share a DropBox link. Also, please note what the expected turn-around time might be for you to provide a memo, once you receive the submission materials. If interested, please provide a quote by 1/10/24 at 4:00pm.

Please let me know if you have any questions.
ctetreau@freeportmaine.com

For questions about current  RFPs, please contact Judy Hawley, Assistant Town Manager at 207-865-4743 x.119. Documents located to the left.

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RFP - Bartol Library Building - Lease of Town-owned Property

Proposals will be accepted until 12:00pm on Thursday, April 25, 2024.

The Town of Freeport requests proposals for the lease of the historic Bartol Library building (“Bartol”) located at 55 Main Street. Proposals will be accepted until 12:00pm on Thursday, April 25, 2024.

Bartol’s historic red brick façade is located steps from an eclectic mix of national, regional, and local shops and eateries, including L.L.Bean’s flagship store, Starbuck’s, Vermont Flannel Company, Vineyard Vines, Ben & Jerry’s, Freeport Oyster Bar, Sea Love Candle Bar, and Patagonia, among many others.

Freeport attracts nearly three million visitors per year and is easily accessed via U.S. Route One, two Interstate-295 highway exits, and direct Amtrak Downeaster service from Boston. For more information about local demographics and business environment, access the Freeport leasing book.
National and local retailers have leased Bartol for the last 20+ years, but could be adapted for other uses, including dining, experiential services, or mix of shared uses.

The Town seeks a long-term partner at Bartol to advance Freeport’s Downtown Vision Plan, a community-driven blueprint for new investment in gathering spaces, public art, housing, experiential and entrepreneurial business development, and bicycle and pedestrian amenities to enhance the experience of residents and visitors. To advance the Downtown Vision, the Town will entertain the option to waive at least the first three months of rent if the winning proposal includes comparable fit-up investments in Bartol and favorable lease terms.

For complete RFP, please see attached document on the left side of this page. (Please note this document was updated 04-16-24 to reflect the date of the additional walk through that has been added).

Request for Proposal

Design Review Ordinance Update

Date of Issue: Monday, April 1, 2024

Due Date: Thursday, May 2, 2024 by 12:00 pm

Purpose of the RFP:  The Town of Freeport is seeking proposals from interested professional services/consulting firms to assist the Town with updating its Design Review Ordinance.   The consultant would draft proposed amendments to the Design Review Ordinance, and/or draft a completely new ordinance, to include: clear and prescriptive standards; standards that would consider modern day technologies, materials and Code requirements; an efficient and streamlined review processes; and, an update the Design Review District(s) map (as applicable).

The desired outcome for this update is increased predictability for Town Board members and applicants based on clear, objective review standards. The Design Review Ordinance (“Ordinance”) was originally created in 1983 in response to sudden growth and redevelopment in Downtown Freeport.  The purpose of the Ordinance “…is to promote the educational, cultural, economic and general welfare of the Town of Freeport, to provide for the protection and preservation of buildings, structures and places of historic value, and to promote design which is compatible with the present character of Freeport, pursuant to the provisions of Title 30-A M.R.S. Section 3001 as amended.” Until recently, the Design Review Ordinance has remained relatively similar since its original adoption, with the exception of a second District that was added in 2007.  Overall, many in the Community feel that the Ordinance has been largely effective in retaining the historic charm of a downtown New England Village.

The purpose of this proposed project would be to assist the Town in updating the current Design Review Ordinance.  This would include assisting the Planning Board to lead important community conversations on items such as, but not limited to: performance standards, acceptable building and site design features, district boundaries, and demolition practices.  Using the information from those important community conversations — and from the recently completed Downtown Vision Plan  (as it aligns with our current Comprehensive Plan), the consultant would draft proposed amendments to the Design Review Ordinance to include: clear and prescriptive standards using a combination of text and graphics; standards that would consider modern day technologies, materials and Code requirements; an efficient and streamlined review processes; and, an update the Design Review District(s) map (as applicable).

Firms will be evaluated based on the selection process and evaluation criteria described in this Request for Proposal (RFP). Upon completing an interview process and a check of references, the Town will enter into an agreement with the qualified and selected firm to render the services described herein.

For complete RFP and responses to questions, please see attached documents on the left side of this page.